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Archive for the ‘Procrastination’ Category

Why in a hurry?

Friday, March 18th, 2011

It was in the city of Kozhikode (Calicut, Kerela) where I was staying in the Hotel Malabar Palace last month (February, 2011) and the room given to me was on the seventh floor. I were there to conduct my seminars and workshop titled ‘Conquer Yourself’. The window of the room opened to the view of the city. Having my morning glass of milk, as I looked out of the window at the city roads, I noticed everyone is rushing around. Typical of major cities, visitors always ask, “Where is everyone running to?” Actually, the question should be, “Why is everyone in such a hurry?” It’s all about time. She’s late for lunch; he’s going to miss the train or bus home; we’ll be late for dinner. No one ever stops to think about the amount of time wasted worrying about it. The realization that proper planning is the key to saving time has somehow eluded us. It’s important, then, to discuss time management techniques to effectively yield positive results.

Preparation
Make a daily list of things to do, appointments to keep, and so on.

Don’t Be Late
If you have an appointment, leave an hour earlier. Together with traffic delays and phone call interruptions, you’ll have plenty of time to arrive at your destination.

Throw Perfectionism out the Window
If you have an important engagement, wedding or other function to attend; don’t waste so much time over the minor things which will cause you to be late. You know the old saying, “Don’t sweat the small stuff.” It happens to be true. Conversely, if you expect company for the holidays, don’t freak out because your kitchen floor isn’t spotless. No one cares but you. Friends are coming to your home to see you, not the floor.

Don’t Procrastinate
If you’ve started a home project, but you have to pick up a friend at a certain time; drop what you are doing and go. If that doesn’t work, have your friend call you every 15 minutes until you’ve left the house.

Don’t Be Afraid to Say, “Sorry, I Can’t.”
Perhaps you are working on a project at work, and you must leave on time to pick up your children this particular day. Your boss asks if you can stay an extra hour. You feel torn about saying no for fear you may upset your boss. Stop! You are a hard worker; you’re very efficient, and you’ve always been there when your boss needed you. It’s time to think of you. Simply say, “Sorry, I can’t today.”

Time Management Techniques by Suhani Shah

Time Management by Suhani Shah

Time is important to everyone. It is a basic and important component in how we conduct our business; our lives, and even our free time. It should not be wasted nor squandered; but used for preparing our daily routines; our work habits; and our family responsibilities.

Leave your Comfort Zone, enter your Effort Zone

Wednesday, February 16th, 2011
My father chanced to use the above title, as a part of a conversation one day and the line kind of stayed with me. It gave me a sense of moving into a new plane. Of course it came with its due supplements of being attached with new responsibilities. But it was because of the effort made, that new horizons start appearing into perspective.
My father is a brilliant motivator and has the ability to inspire individuals. He has always encouraged gathering a skill set and immediately unfurls new opportunities. For instance,
when he discovered my love for animation and literature, he immediately asked me to initiate a platform dedicated to art and literature and share it with others. Being a skeptic at times, I had my doubts and fears, but it was because of the effort I made with his push that the platform started having workshops every month and newsletters on art and animation were released on a monthly basis and one thing led to another.
But if I had rested joyfully in that Comfort Zone of not venturing into anything, perhaps I would not have seen the sunshine that the feeling offered me after entering the Effort Zone fearing the rain showers and grey clouds. The Effort Zone statement inspired me to such a great level, that it helped me find my life partner ! Miracles begin to start evolving…and this evolution unlike love has reasons, which are definitely known! They are called Efforts.
Bhakti Shah
(I ‘d like to thank my father, Ronak Shodhan for acquainting me to the above sentence- the article’s title )

My father chanced to use the above title, as a part of a conversation one day and the line kind of stayed with me. It gave me a sense of moving into a new plane. Of course it came with its due supplements of being attached with new responsibilities. But it was because of the effort made, that new horizons start appearing into perspective.

My father is a brilliant motivator and has the ability to inspire individuals. He has always encouraged gathering a skill set and immediately unfurls new opportunities. For instance,
when he discovered my love for animation and literature, he immediately asked me to initiate a platform dedicated to art and literature and share it with others. Being a skeptic at times, I had my doubts and fears, but it was because of the effort I made with his push that the platform started having workshops every month and newsletters on art and animation were released on a monthly basis and one thing led to another. But if I had rested joyfully in that Comfort Zone of not venturing into anything, perhaps I would not have seen the sunshine that the feeling offered me after entering the Effort Zone fearing the rain showers and grey clouds. The Effort Zone statement inspired me to such a great level, that it helped me find my life partner ! Miracles begin to start evolving…and this evolution unlike love has reasons, which are definitely known! They are called Efforts.

(I ‘d like to thank my father, Ronak Shodhan for acquainting me to the above sentence- the article’s title )

Article by Bhakti Shah

Tick Tock Tick Tock… The clock is ticking

Friday, August 27th, 2010

How often do you find yourself procrastinating?  That the project due next week can wait.  That the fun time with your family can wait.  That the visit to your elderly parents can wait.  That the health screening can wait.  That the meal with your best friend can wait.  That your reading can wait.  That your dreams can wait.

Our time on earth is limited.  We do not live forever.  Yet, we seem to forget this and live as if there is always a tomorrow.  We postpone the things we need to do, the time we need to spend with our friends and loved ones as well as our dreams, thinking that time is always on our side.  And we tell ourselves that, one of these fine days, we will find a time to do it.

It is common for students to wait till the last minute before preparing for examination.  It is common for tax payers to file their tax return on the very day of the deadline.  It is not surprising to see passengers arriving at the boarding gate seconds before the gate closes. (By the way, this comes to my mind as I am typing this article sitting at the airport waiting for my flight which has been delayed by an hour) However, the problem is, we do not know when the gate will close on us.  There is no guarantee that we will live up to a ripe age of 80 years old, or for that matter, any age.

Don’t gamble with time.  The clock is ticking, better hurry.  Don’t get busy over things that will not matter at the end of the journey.  Do the things that are close to your heart.  Make time for your loved ones.  If there is something that you have always wanted to do, but have not done so for one reason or another, hesitate no further.  Do it before it’s too late as there will not be a last call for boarding to your next destination.

Effective to-do lists – Work Planning

Monday, December 7th, 2009

It is not enough to know what is important and what are the priorities. You also need to know how long it would take to complete a task – how much time you would have to devote to them. Therefore, when preparing your to-do list, add a column where you mention the estimated time each task should take and an adjacent column with the cumulative total.

Then do a simple time study. As you do each task, write down what you did and the start and end times. Keep track for an entire day. Then repeat it a couple weeks later on a different day. It isn’t an exhaustive survey by any measurement, but it will give you some insight. If you work 10 hours a day, you will notice that the important tasks on your list require only four hours which gives you remaining six hours for other tasks. If you feel that much of your day is taken up by interruptions – dealing with events that happened, crises that came up, or problems that had to be solved,  then on average these interruptions consumed four hours a day, you still have six hours a day for the things on your to do list.

Each night, before you leave the office or before you go to bed, update your to do list. Delete the things that you have completed, delegated, or downgraded, add the new things that had come up, rearrange the priorities to get the most important tasks on top, and assign estimated time to each. Then go down the list to the six hour mark and draw a line. That becomes your target for the next day.


Productivity not Procrastination

Sunday, April 19th, 2009

I have always been speaking and writing about relaxation. Maybe some people have taken my relaxation in wrong sense. Relaxation doesn’t have to mean spending all day on a beach or listening to pleasant music and doing nothing. We need to learn how to relax, even in the midst of our daily activities. Prioritize the things that you need to do. If you do things systematically, one at a time, you will feel less stressed and get things done quickly. It’s when we try to do several things at once that we put ourselves under great pressure — this struggle which makes relaxation impossible. Don’t make life hard for yourself. Do one thing at a time and enjoy doing it. When you’ve completed your necessary work, then you have the reward of pleasing yourself without a guilty conscience.